Privacy Policy

Data Controller

The data controller for the website www.vilman.cz is VILMAN s.r.o., with registered office at Holubova 746, 530 03 Pardubice, Company ID 08723346, registered in the Commercial Register maintained by the Regional Court in Hradec Králové, Section C, Insert 44942.

Contact Information

For any inquiries regarding personal data processing, please contact us:

When do we process your personal data?

We process your personal data when you submit a contact form in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation). When submitting a contact form, we process the following personal data:

• Email address
• First and last name
• Phone number
• Company name (optional)
• Message text

This personal data must be processed to create a service offer, negotiate this offer, or to respond to your inquiry. Such processing is permitted by Article 6(1)(b) of the Regulation. This personal data will be processed by the Controller for the duration of negotiations on concluding a contract, for a maximum of 1 year from your inquiry, unless you give consent to further processing.

Purposes of Processing

We process your personal data for the following purposes:

• Responding to your inquiries and requests
• Providing information about our services
• Creating and negotiating service offers
• Maintaining business relationships
• Legal compliance and record keeping

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected:

• Contact form data: Maximum 1 year from submission
• Business correspondence: 3 years for accounting purposes
• Legal obligations: As required by applicable law

Your Rights

Under personal data protection law, you have the right to:

• 1
  Request information about what personal data we process about you, and request a copy of this personal data
• 2
  Request an explanation regarding the processing of personal data
• 3
  Request access to this data and have it updated or corrected
• 4
  Request deletion of this personal data – however, this deletion will result in termination of contract negotiations and will only be carried out if the interests of the joint controllers do not outweigh your privacy protection
• 5
  Object to the processing of your personal data
• 6
  Request restriction of processing
• 7
  Data portability - receive your data in a structured format
• 8
  In case of doubts about compliance with obligations related to personal data processing, contact us or the Office for Personal Data Protection, or the court

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication
• Staff training on data protection

Third Party Services

We may use third-party services that process personal data on our behalf:

• Google Analytics - for website analytics (anonymized)
• Email service providers - for communication
• Cloud hosting services - for data storage

All third-party processors are bound by data processing agreements and GDPR compliance requirements.

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on our website with an updated effective date.